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ABDC

Library and Scientific Documentation Office

Library and Scientific Documentation Office

Cataloguing for Departments and Entities UPV

Items in printed format and audiovisual material acquired by the Departments and Entities UPV must pass through the Cataloging Unit to meet two objectives:

  1. Locate them through  Polibuscador
  2. Validate the invoice to be paid by the  Economic Management Service.

Procedure for the Vera campus:

Step 1

Create a  Poli[Sol.licita] indicating in the “Subject” field the UPV Department or Entity and the location of the items (school, research group, etc.). In addition, you must  attach the original invoice in PDF (not scanned). Please note that:

  • The items to be catalogued must match exactly those on the invoice.
  • The invoice must state the UPV Department or Entity to which the charge is made and bear the University’s VAT number.

Step 2

Deliver to the Cataloguing Unit (1st floor of the Central Library) all items listed on the invoice. It is recommended to bring them from Monday to Friday from 8:30 am to 2:30 pm. The items will remain at the Cataloging Unit until notified that they can be picked up.

Step 3

If the invoice data is correct and corresponds to the documents delivered, the Cataloguing Unit will send a notification validating the invoice data. To process the collection of the invoice where applicable, this notification must be included as an attachment.

Step 4

When the cataloging is done, you will receive a email to pick up the items at the Cataloging Unit. It is recommended to come from Monday to Friday from 8:30 am to 2:30 pm.

Procedure for the Gandía and Alcoy campuses:

Step 1

Create a  Poli[Sol·licita] indicating in the “Subject” field the UPV Department or Entity and the location of the items (school, research group, etc.). In addition, it must be atached:

  1. The Original PDF of the invoice (not scanned). Please note that:
    • The items to be catalogued must match exactly those on the invoice.
    • The invoice must state the UPV Department or Entity to which the charge is made and bear the University’s VAT number.
  2. Several scanned PDF pages for each document to be cataloged where relevant bibliographic information is included: title page (page where the title appears), back cover (back of the cover where the ISBN, publisher, etc. appear) and table of contents. In addition, the number of pages, height in centimeters and any material accompanying the document should be indicated.

Step 2

Deliver all documents listed on the invoice to the campus library. The campus library staff will verify that the invoice has the necessary information and will check that it corresponds to the copies. The documents will remain in the campus library until notified that they can be picked up.

Step 3

If the invoice data is correct and corresponds to the documents delivered, the Library will send a notification validating the invoice data. To process the collection of the invoice where applicable, this notification must be included as an attachment.

Step 4

When the cataloging is done, you will receive a email to pick up the items at the campus library.