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Erasmus+ Call for Applications 27-28

Academic exchange programs are educational activities—either national or international in scope—designed for university students and overseen by the UPV through SINT and the ETSINF International Office.

The goal of exchange programs is to broaden students’ academic and personal development through a stay at a foreign university or a partner institution, allowing them to take courses, complete their bachelor’s or master’s thesis, or participate in internships that are academically recognized by the UPV.

These experiences foster the development of professional, linguistic, and cultural skills; promote international mobility and adaptation to multicultural environments; and enhance the employability of future graduates. Academic exchanges can take various forms and take place at various destinations, both within Europe and outside of Europe.

Benefits

• Gaining international, academic, and cultural experience
• Improving Language Skills in Multicultural Settings
• Enhancing Employability and Preparing for a Global Labor Market
• Developing Autonomy, Adaptability, and Resilience
• Practical application of the knowledge acquired in a new context
  academic or professional
• Fostering Initiative and Leadership Skills
• Building a network of international contacts, both academic and
  personal

Discover the experiences of ETSINF students who have participated in programs
exchange programs and share how they helped them in their education and personal development on the page
from ETSINF Destinations: International Experience.

If you’d like to get in touch with people who have enjoyed a stay at another
university, please contact the International Office: internacional@etsinf.upv.es.

The Mentor Program involves mentoring exchange students at your own school
helping them become part of the dynamics of our classroom activities.

Features

• Help students understand class schedules and choose appropriate courses
• Explain our academic system (classes, exams, assignments, lab work, etc.)
• Show students the campus and school facilities and services
• Help with finding housing
• Report on transportation and life in Valencia

Benefits for You

• Cultural exchange without leaving your school
• Extra points for Erasmus and PROMOE* applications*
• Earn up to 1 ECTS (assessed via survey)
• Language Practice and Developing Your Intercultural Competence

To be eligible for the Erasmus or PROMOE grant scale, you must register during the academic year prior to the one in which you apply for the grant. More information.

ENHANCE

• Destination: Alliance countries (network of European technological universities).
• Duration: 1 or 2 semesters.
• Call for Applications: November for the main application round (approximate date); March–April for the special application round, if any.
• More information: https://www.upv.es/contenidos/enhance/

It is a European alliance of technical universities of which the UPV is a member.
It supports academic internationalization and facilitates student mobility and training programs under the Erasmus+ program and other European initiatives.

SICUE Program

• Destination: Spain.
• Duration: 1 or 2 semesters.
• Call for Applications: January–February (approximate date)
• More information: https://www.upv.es/entidades/sint/sicue/

It allows students to complete part of their studies at Spanish universities through a national exchange program that grants academic credit.

Erasmus+ Study Grant – Europe

• Destination: European universities (EU).
• Duration: 1 to 2 semesters (maximum of 12 months per cycle).
• Call for Applications: November for the main application round (approximate date); March–April for the special application round, if any.
• More information: https://www.upv.es/entidades/sint/erasmus/

It allows students to complete part of their studies at European universities that are academically recognized.
It includes financial assistance funded by the European Union.

Erasmus BIP (Blended Intensive Programs) Scholarship

• Destination: Countries with pre-established alliances.
• Duration: 5 to 7 days.
• Call for Applications: This information is communicated to eligible students throughout the academic year.
• More information: https://www.upv.es/entidades/sint/erasmus-becas-de-corta-duracion-erasmus-bips/

Countries and universities with established partnerships offering 5- to 7-day stays.
These are short, intensive programs that combine collaborative online work with a brief in-person international study period, in which students from different countries and disciplines work in teams to solve challenges with faculty support.

International Mobility Program Outside Europe

• Destination: Universities outside Europe with bilateral agreements.
• Duration: 4 to 10 months (Promoe) / 5 to 9 months (Erasmus KA 131 Int).
• Call for Applications: November (tentative date)
• More information: https://www.upv.es/entidades/sint/movilidad-fuera-de-europa/

It offers scholarships for academic stays outside Europe at universities with which the UPV has bilateral agreements.

Euromovex Scholarship

• Destination: Foreign institutions with dual-degree agreements.
• Duration: 3 to 4 semesters (typically).
• Call for Applications: September (tentative date)
• More information: https://www.upv.es/entidades/sint/euromovex/

Funded entirely by the Polytechnic University of Valencia (UPV), its goal is to facilitate study abroad experiences for UPV students participating in an academic exchange program at a prestigious foreign institution under an International Dual Degree Agreement that spans more than one academic year.

MERIDIES

• Destination: Countries in Latin America, Africa, and Asia.
• Duration: 3 to 5 months.
• Call for Applications: (Published during the school year.)
• More information: https://www.upv.es/entidades/ccd/meridies/

Thanks to the MERIDIES scholarships, UPV students can participate in development cooperation projects and initiatives in countries in Latin America, Africa, and Asia.
The selected individuals collaborate with universities, non-governmental development organizations (NGDOs), international organizations, social entities, and other actors in the international development cooperation system.
In addition, if you need to, you can have this experience count toward a company internship or elective ECTS credits.
Similarly, fieldwork can serve as the basis for a bachelor’s or master’s thesis.

International Dual Degree Agreements

• Destination: Universities with a specific agreement with ETSINF.
• Duration: At least 2 semesters.
• Call for Applications: November (tentative date)
• More information: https://www.upv.es/entidades/sint/doble-titulacion-internacional/

They make it possible to study at universities with which ETSINF has specific agreements, allowing students to earn a dual degree or receive partial credit recognition.

Erasmus+ Internship Grant

• Destination: Companies or institutions in Europe and the rest of the world.
• Duration: 2 to 12 months.
• Call for Applications: throughout the academic year. Applications must be submitted up to 45 days before the start date; see “draft” status).
• More information: https://www.upv.es/entidades/sint/erasmus-practicas/

It facilitates internships at companies or institutions in Europe and outside Europe.
It includes financial assistance to cover living expenses.

Vulcanus

• Destination: Japan.
• Duration: 8 months.
• Call for Applications: January–February (approximate date)
• More information: https://www.upv.es/entidades/sint/vulcanus/

It offers young Europeans the opportunity to participate in an immersive internship at a leading Japanese company in various technology sectors: mechanical and electronic engineering, artificial intelligence, ICT, aerospace, chemistry and new materials, biotechnology and life sciences, civil engineering and architecture, etc.

Internships at the NII in Tokyo

• Destination: National Institute of Informatics (Tokyo, Japan).
• Duration: 2 to 6 months.
• Call for Applications: March–April (approximate date)
• More information: https://www.upv.es/entidades/sint/convocatoria-nii-tokio/

Every year, the National Institute of Informatics in Tokyo (NII) offers UPV students the opportunity to send doctoral or master’s students to Tokyo for internships in collaboration with its laboratories and research teams.

IAESTE

• Destination: More than 80 member countries.
• Duration: 2 to 12 months.
• Call for Applications: (Check availability during the course.)
• More information: https://www.upv.es/entidades/sint/iaeste/

A paid international internship program for students in technical and scientific fields, available in more than 80 countries;
The process is based on an application call, selection based on academic and language merits, and requires that applicants be enrolled at the university, have a good academic record, and possess a language proficiency level appropriate for the destination.

Other Scholarships and International Activities

• More information: ETSinF International Relations Blog

There are other types of international exchange programs and activities. You can find them on the ETSINF International Relations blog, either by filtering posts by category or tag, or by checking the pages at the top of the site.

The available destinations depend on the exchange program you select. In the
In the “Scholarships and Destinations” section above, you’ll find the fields of study for each type of scholarship.
For each destination, you need to find detailed information about:+

• The host university and its academic programs
• Academic Calendar
• Language of Instruction and Language Requirements
• Personal motivation related to the country or city where the university is located

Access the available information on the domestic destinations.

Access the available information on the European destinations.

Access the available information on the destinations outside Europe.

Each academic year, SINT publishes the official exchange program announcements
academic program for UPV students. From the ETSINF Exchange Office
We’ll help you learn about the requirements, prepare the necessary documents, and complete the
application correctly.

Information sessions and Q&A sessions are offered, in addition to finalizing the
announcements for the course and their specific dates during International Week
UPV; the dates for this event may vary between late September and the first few weeks of
October.

You can access information about the various programs at the following link:
https://www.upv.es/entidades/sint/

Estimated dates

• September:
  • Euromovex – International Dual Degrees
• November:
  • Erasmus+ Studies – Europe
  • PROMOE – Erasmus+ International
  • International Dual Degrees
• January–February:
  • SICUE
  • VULCANUS
• March–April:
  • Erasmus+ Special Study Program.
  • Internships at the NII in Tokyo

Several calls for applications during the school year

• Erasmus+ Internships: Applications must be submitted up to 45 days before the start of the
  practice. Each call for applications that opens has dates for
  stay. You can leave a request in “draft” status so that you
  Please let me know when the next call for applications opens.
• BIP: If there are any calls for applications during the academic year, they are communicated to the
  student profiles for each BIP in question.
• MERIDIES and the Development Cooperation Program of the Center for
  UPV Development Cooperation (CCD).
• IAESTE: Please contact us at https://iaeste.es/contacto/.
• Mentor Program: Mentors are assigned at:
  • May–June (for students arriving in September)
  • November–December (for students arriving in January–February)

In the announcements published on AIRE, you’ll find relevant information
related to each one. If the application period is not open—that is, if you cannot submit
In the case of applications, the published information corresponds to that of previous years and serves as
orientation.

Standard documentation required, which, depending on the call for applications, may include:

• Academic Transcript
• Language Certificates
• Cover Letter
• Destination Preferences
• Acceptance of Program Terms and Conditions

Important Information

All calls for applications are posted on AIRE (the UPV intranet at www.upv.es), and they
All relevant documentation as specified in the call for applications is attached; it is always
accessible, such as:

• Calculating the Score for the Grading Scale
• Language Certificates and List of Certificates Recognized by ACLES
• Appendix I of the ETSINF (which includes guidelines and requirements of the ETSINF)
• General Instructions for Academic Recognition Proposals

On the SINT website, you’ll find detailed information on how to apply and the steps you need to follow: Erasmus+ Studies (Students with a Spot): Scholarship Documentation Instructions | SINT | UPV

The following infographic shows you the entire process:

Student Guide · ETSINF · Erasmus+

Erasmus+ Mobility: What to Do and When

A visual overview of the steps you need to take before, during, and after your study abroad stay, as well as the key deadlines you should keep in mind.

1

Before I leave

What should I do?

1. Submit my applicationErasmus Application in AIRE.
2. I confirm my destinationI’m going to the destination assignment session to confirm my destination.
3. I am applying for the position at the assigned locationI submit the application to the destination and notify the International Relations Office at ETSINF.
4. I’m preparing the rule of recognitionI prepare it in AIRE and submit it to the ETSINF Research and Innovation Department for review.
5. I have prepared and signed the OLAOnce the rule has been provisionally validated/approved.
6. I’m uploading my initial documentationORIGINAL documentation to AIRE.
7. I’m uploading OLA to AIREI make sure that the OLA is signed by all three parties.

What does the center/destination do?

1. Publish the allocation orderThe order for the assignment session has been published.
2. Assign the final destinationThe provisional list is released first.
3. The destination confirms acceptanceThey may ask for additional documents.
4. Confirm acceptance to RRIIThe school has confirmed to RRII ETSINF that you have been accepted.

2

When?

Semester A or the entire academic year

• Through March–April: Check the deadline provided by RRII ETSINF, based on the destination’s deadline.
• Before July 15 (also in September, if you start in October). (Initial registration with AIRE).

Semester B

• Through September–October: Check the deadline provided by RRII ETSINF, based on the destination’s deadline.
• 1 month ago from the date you start work at your assignment location (before you leave). (Initial documentation in AIRE).

Are you forgetting something? Check the checklist (summary of procedures and actions) available on AIRE.

3

During and at the end of the stay

A

Upon my arrival

Proof of Arrival

• Max. 1 week: I’ll upload the proof of arrival to AIRE.
• If there are any changes to my OLA, I must propose a new rule and provide a document explaining the reason for the change.

B

Before returning

Foreign Relations Council of the Host Country

• Proof of duration (it must not contain any handwritten changes).
• Grades (if you haven’t received them yet, find out how they’re sent).

C

Upon return · Maximum 2 weeks

Documentation for International Relations at ETSINF

• Upload the original proof of duration to AIRE.
• OLA signed by all three parties.
• Original transcripts (or let us know how or when they will arrive). When the original transcripts arrive, the school will verify them.

• If you apply for the second round of admissions (or for open positions), the ETSINF International Office will contact you.
• The “Applications” and “Stays” menu options in AIRE correspond to two different phases of the exchange. The documentation required for each is different. The academic agreement you submit in “Applications” will be transferred to “Stays” once the stay is created in AIRE (a few months before your exchange).
• According to the AIRE recognition rule, your UPV registration number and your registration number at your destination institution must match.
• The checklist document will be available in AIRE, in the “Stays” section, once it is generated.
• With a digital signature, sent directly by the receiving university, or signed and stamped on paper.

What is

It is the possibility of complete your undergraduate or master’s thesis during your stay
Erasmus or another exchange program.
You can do it at the host university, with an external supervisor, or defend it in
the UPV, depending on your situation.
The goal is for you to be able to Make the Most of Your Exchange Program to complete the TFG/TFM,
while always complying with the academic and administrative requirements of ETSINF.

Student Guide · ETSINF

Bachelor’s/Master’s Thesis on Mobility

Steps to register, complete, defend, and apply for recognition of your bachelor’s or master’s thesis during a study abroad program.

1

Are you going to complete your bachelor’s or master’s thesis during the same academic year as your exchange program?

Yes

Enroll in the TFG/TFM program at ETSINF

In order to defend your thesis, you must be enrolled during the corresponding academic year.

No

Don’t register for your TFG/TFM just yet

During the online registration process, select only the courses you plan to take that year.

2

Request approval of the degree

✓

Request for Approval of the Title of the Bachelor’s/Master’s Thesis

Submit the research proposal by following the procedure established by ETSINF.

View the TFG procedure See the Master’s Thesis Procedure

3

Will you have a supervisor at your host university?

No

You will only have a tutor from the UPV

• The TFG/TFM should not appear in the recognition rule.
• Applications are submitted as regular students.
• The UPV advisor will be responsible for monitoring the student’s progress.

Yes

You’ll receive on-site supervision and mentoring at the UPV

• You must submit the external tutoring form.
• You’ll also need a mentor from the UPV.
• You should stay in touch with your UPV advisor during the exchange program.
• The TFG/TFM must be included in the recognition rule.

Suggested route: Intranet → Virtual Office → Bachelor’s Thesis / Master’s Thesis → Mobility

Access Mobility

4

Where will you defend your bachelor’s or master’s thesis?

A

Option 1

Thesis Defense at the UPV

1. Apply to the UPV Defense Office Submit your application through Ebrón.
2. He Defends Jobs at the UPV Follow the standard procedure established by ETSINF.
3. Send the documentation to the Office of International Relations Submit the necessary documents to complete the process.

Required Documentation

• Original transcript of records.
• Report from the academic advisor at the host university.
• Report on Cross-Curricular Skills.

How to Get to Ebrón

B

Option 2

Thesis Defense at the Host University

1. Perform the defense at the assigned location The work must be evaluated by the appropriate panel.
2. Request recognition Upload the application for recognition of your TFG/TFM to Ebrón.

Required Documentation

• Original transcript of records.
• Defense statement signed by two professors.
• Grade earned.
• Number of ECTS credits and hours spent.
• Report from the academic advisor at the host university.
• Additional documentation required by ETSINF.

Apply for recognition

You can find this information on the SINT (Internationalization Service of the
UPV): https://www.upv.es/entidades/sint/programa-mentor

Yes, you can apply for the MEC scholarship while enrolled in a course as part of an exchange program.

A European Student Identifier (ESI) is currently being implemented at the
European, but the UPV isn’t using or broadcasting it yet. Although we know what
format (upv.es:your_UPV_username); you can leave it blank if it’s not required, or
set it up. For now, you won’t need it at all (for example, at www.learning-
agreement.eu to create the Online Learning Agreement (OLA)—they won’t ask you for it).

OLA stands for Online Learning Agreement. It is the academic agreement in a
a European online platform that ensures the recognition of courses
taken at the host university upon your return to the UPV. That is why it must be signed
by:

• Student
• Home University (UPV)
• Host university (where you will be studying as part of your exchange program)

Yes, as long as your host university accepts the OLA system (almost all of them do
(as they do), you must submit it through that system. Otherwise, you will have to
Send it by email so it can be signed by hand.

If you plan to change your Learning Agreement (LA), you must do so during the first
weeks after joining. First, you have to propose a new rule for
Submit it to AIRE with the changes you want to make, and once it’s approved,
Submit a change request through the Online Learning Agreement platform
(OLA) in https://www.learning-agreement.eu .

Yes, you must register for these courses as part of the exchange program by checking the box
corresponding (you can request the change to mobility through Policonsulta at
(If you did not check this box at the time of registration). This is a mandatory requirement
so that the credits can be recognized.

Yes, but remember to enroll in the TFG/TFM program at the UPV and list that as your activity in AIRE
for your final project. You must have two advisors—one at the UPV and one at your placement site,
who will supervise your work. For more information, see: LINK TFG/TFM MOBILITY

Yes, you’ll find all the information at LINK

If you are enrolled as an exchange student and wish to switch to regular enrollment at the
For your TFG/TFM, you must submit a Policonsulta to the ETSINF Registrar’s Office. Also, in the case
on the contrary.

Extending your stay isn’t always possible, so you’ll need to let us know before
late October to assess its feasibility. Remember that to request an extension of your
stay, you must send the International Office a new proposal for your rule of
recognition.

To create a rule of thumb, there are a few requirements:

• Enter the courses at the UPV and their equivalents at the host institution in
  AIR.
• Draft a document and attach it to your recognition rule, including a table showing the course equivalencies, where you must add the
  links to the information page for each course (syllabus) and an additional explanation of your choice.

Once you upload the certificate of arrival and SINT reviews it, you will receive the first payment of
the scholarship. You can always check its status in AIRE under “Financial Information.”

Until SINT has reviewed the initial documentation and the agreement
grant, you will not be able to upload the proof of receipt to AIRE. You will have to wait until
SINT has to review them before you can upload them; it’s normal for this to happen and for you not to be able to upload them
as soon as you have it.