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UPV
 
Información para miembros de las CAPD

Note:

All the steps mentioned below, for both PhD students and their supervisors/tutors, members of the doctoral committees and evaluators or members of the panel, shall be done electronically through the Thesis Management application. Members of the UPV community can access this application through the UPV Intranet. External staff must follow the instructions sent to them.

Applicable legislation

Composition of Doctoral Committees (CAPD)

They consist of doctors on the teaching staff at UPV, but may also include doctors from public research bodies and from other entities and institutions involved in R+D+i, collaborating with the doctoral programme through corresponding agreements.

Doctoral Committees have a minimum of five and a maximum of ten professors / researchers, in addition to the Chair of the committee (programme coordinator). Chairs are elected from among the professors/researchers who form part of the programme. They must have at least one six-year research period or a curriculum vitae that accredits comparable merits. The process of electing a doctoral committee is coordinated by the Doctoral School, having heard the proposals made by the research structures participating in the programme. The Doctoral School ratifies and appoints the doctoral committees.

Doctoral Committee responsibilities

  • Programme definition, updating, quality and coordination.
  • Training for each PhD student, the progress of their research and authorisation to present their theses.

Doctoral Programme Coordinator

Each doctoral programme has a coordinator, appointed by the Vice-Chancellor on the proposal of the Doctoral Committee.

The coordinator is a significant researcher having directed at least two doctoral theses and with two recognised six-year research periods.

The doctoral programme coordinator chairs the doctoral committee for the programme, ensures compliance with the objectives and research lines established by the programme and puts forward admission criteria and, as appropriate specific, requirements that need to be established as indicated in Article 4 in the present rules to the doctoral committee for approval. The coordinator shall also, in collaboration with the doctoral committee, ensure the smooth operation of the programme as regards its academic development, quality, internationalisation and fulfilment of excellence criteria.

Doctoral Committee duties

  1. Assign a tutor to PhD students admitted to the doctoral programme (when they register).
  2. Assign PhD students with a thesis supervisor (six months after enrolment).
  3. Ensure that both tutors and supervisors have accredited research experience.
  4. Annually evaluate the PhD student's research plan and activities document, together with reports from the tutor and the thesis supervisor.
  5. Propose external evaluators for the thesis.
  6. Propose members for thesis panels.
  7. Annually produce the programme management report as established by the internal quality assurance system for the university's doctorates and doctoral programmes.
  8. Coordinate management of applications for public or private grants for the programme, its students and teaching/research staff, intended to promote funding for scholarships/contracts, mobility, internationalisation and excellence.
  9. Coordinate the establishment of specific agreements for the programme with other institutions and bodies.
  10. Perform any of the other duties assigned by the Doctoral School.

Appointing tutors and supervisors

When PhD students are accepted on a programme, the Doctoral Committee (CAPD) appoints a tutor for them. Within six months after students have registered, the Doctoral Committee also appoints a Thesis Supervisor who may or may not be the same person as their tutor. Supervisors from UPV shall also assume the duties of tutor.

Activities record and research plan

Each PhD student has an Activities Record (document) showing all activities of interest in the development of their PhD.

Before the end of the first year the PhD student produces a Research Plan which includes at least the methodology to be used and the objectives, as well as the resources and time frame.

Each year the Doctoral Committee evaluates the Research Plan and the Activities Record together with the reports issued by the tutor and supervisor. A positive evaluation is an essential requirement for continuing on the programme. In the case of a negative evaluation, which must be duly reasoned, the PhD student will be evaluated again within six months, and must produce a new Research Plan for that purpose. If the evaluation is negative again, the PhD student must withdraw from the programme.

Training activities for PhD students

As established by the applicable regulations, during doctoral training, in addition to producing the doctoral thesis, each PhD student must complete specific, transversal training activities. Each activity shall have an evaluation in equivalent hours, so that to present the doctoral thesis it is an essential requirement to have exceeded at least 600 hours, of which at least 10 percent (60h) must correspond to transversal training courses.

Transversal training activities may be done by successfully completing the courses offered by the Doctoral School. Nevertheless, if this type of training course has been done before (scientific documentation, scientific communication, research methodologies, etc.) the PhD student may apply for such activities to be recognised.

Specific training activities are those associated with the development of the doctoral thesis, such as conference presentations, published papers, participation in projects and placements at other laboratories. Each programme has defined its own criteria for evaluating these activities in the verification report.

PhD students must record specific training activities by entering them with the "thesis management" application accessible from the UPV Intranet. Thesis supervisors issue their favourable or unfavourable consideration of these proposals and if positive they are evaluated in equivalent hours, also through this application. Finally, the doctoral committee accepts or rejects the proposals and assigns a definitive evaluation of hours according to the criteria established in the programme's verification report.

Students who are taking supplementary training credits within a programme may participate in transversal training activities.

Approval of thesis topic

The topic of the doctoral thesis must be approved by the Doctoral Committee considering the PhD student's proposal together with the authorisation or report from the thesis supervisor and tutor.

Doctoral thesis quality assurance - External evaluation

In order to guarantee the quality of a thesis before it is presented, a report must be submitted by a number of external evaluators.

The Doctoral Committee puts forward a list of six possible external evaluators for the University's Doctoral School to study and appoint. The candidates must all be doctors with accredited research experience and recognised specialists in the topic of the thesis (not members of UPV or from other research centres related with the production or development of the thesis, or co-authors of publications stemming from the thesis).

The proposal of evaluators shall be accompanied by their curricula vitae and, if not evident, justification of the affinity of the specialists with the topic of the doctoral thesis.

The Doctoral School appoints, from among the candidates, three external evaluators but may, however, choose to appoint other external evaluators than those proposed. The Doctoral Committee is notified of the appointments.

Through the Doctoral School, the Doctoral Committee sends the external evaluators the draft version of the thesis, the PhD student's curriculum vitae and activities record and the report form they must complete.

Within 30 days the external evaluators send the corresponding report to the doctoral committee and the committee notifies the PhD student and the thesis supervisor of the evaluators' observations.

The entire process is conducted electronically through the "Thesis management" application.

Evaluation panel

The Doctoral Committee sends its proposed thesis evaluation panel together with the full curricula vitae of the proposed members for the Doctoral School to appoint. This proposal may be sent together with the list of proposed external evaluators and approval is subject to authorisation to defend the thesis from the Doctoral School.

The panel proposal shall comply with the following:

  1. The panel shall consist of three panel members and three substitutes, all of them doctors with accredited research experience (maximum one from UPV or institutions collaborating with the doctoral programme or Doctoral School).
  2. Only one may have been an expert evaluator of the doctoral thesis.
  3. The posts of chair and secretary of the panel and their respective deputies are specified.
  4. The chair must have directed at least one doctoral thesis.
  5. The corresponding thesis supervisor may not participate.
  6. The evaluation reports produced by external experts are available to the members of the panel when they are appointed.

Taking into account the proposal, the Doctoral School shall proceed to appoint the members of the panel (if it deems opportune, it may appoint doctors other than those proposed).

Any member of the panel who withdraws on justified grounds shall be replaced by the corresponding deputy. If a panel member and deputy both renounce a given post, the Doctoral Committee may authorise another deputy to act in said post.

The Doctoral Committee, through the Doctoral School sends each member of the panel a copy of the corresponding doctoral thesis within one month counting from the date the panel is appointed.

Note that the entire process is conducted electronically through the "Thesis management" application.


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