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UPV
 
Evaluation and defence of the doctoral thesis

Requirements to start this phase:

  • Have completed the hours of specific and transversal activities
  • Have completed the first draft of the thesis
  • Have the director's approval to the draft of the thesis

The evaluation and defence of a doctoral thesis includes the following stages:

1.- The external evaluation of the thesis (Quality assurance of the doctoral thesis)

Required documentation:

  • PDF file of thesis draft
  • Updated CV for the doctoral candidate
  • Updated thesis abstract in Spanish
  • Proposal of 6 experts to evaluate the thesis and their updated CVs (to be uploaded by the director or coordinator)
  • Proposal of 6 members for the tribunal and their updated CVs (to be uploaded by the director or coordinator).
    It can be done at this stage or later, see point 4 for details.
  • Statement of 'no conflict of interest' with the external experts and members of the tribunal signed by the doctoral candidate and directors (to be uploaded by the doctoral or director or coordinator)

Steps to follow:

What Who How
Upload the updated CV of the doctorate Doctoral candidate Students Intranet, "Gestión de Tesis" (Thesis Management), Maintenance / Document Management
Upload the updated summary of the thesis in Spanish Doctoral candidate Students Intranet, "Gestión de Tesis" (Thesis Management), Maintenance / Document Management
Upload the draft of the thesis Doctoral candidate Students Intranet, "Gestión de Tesis" (Thesis Management), Maintenance / Document Management
Upload the declaration of no conflict of interest signed by doctoral and directors Doctoral candidate Students Intranet, "Gestión de Tesis" (Thesis Management), Maintenance / Document Management
Make the proposal of External Experts (Evaluators) of the thesis Director / Coordinator "Gestión de Tesis" (Thesis Management), Evaluation Phase / Proposal Evaluators CAPD
Identify whether the thesis will held the International Mention and if so indicate who has been the supervisor of the research stay Director / Coordinator "Gestión de Tesis" (Thesis Management), Evaluation Phase / Proposal Evaluators CAPD

Detail:

In order to guarantee its quality, and prior to the presentation of the same, the draft of the thesis must be informed by three external evaluators.

The doctoral candidate will upload to the software tool "Gestión de Tesis" the draft of the thesis (also known as evaluation version or version 1). This version must remain unchanged during this phase. It is also recommended to update the doctoral CV since the experts will have access to it.

The director of the thesis, together with the doctorate, can prepare an initial proposal of 6 professors external to UPV, doctors and experts in the subject of the thesis. This initial proposal must be approved by the ACADEMIC COMMISSION OF THE DOCTORAL PROGRAMME, which will make the formal proposal to the School of Doctorate of the UPV, for its study and designation.

In parallel, the proposal of members of the tribunal (court) that will evaluate the defence of the thesis can also be made at this moment (see point 4 for details).

The 6 proposed professors must fulfil this requirements.

This proposal of external evaluators must include their complete and updated CV and, when it is not evident, justification of their affinity with the subject of the doctoral thesis. The CV of the experts must necessarily include the research activity of the last five years at least. The statement of non-conflict of interest with the external evaluators and external members of the tribunal will also be uploaded, signed by the doctoral candidate and the thesis directors.

At the time of making the proposal, the director or coordinator will also confirm whether the thesis aims for the International Mention (if so, the name of the supervisor of the research stay in the field of observations should be indicated).

The Doctoral School will designate, from the 6 candidates proposed, three external evaluators. In justified cases, external evaluators different from those proposed may be designated.

Once the designation has been approved, and always through the software tool "Gestión de Tesis", the Doctoral School will invite the experts to participate in the evaluation. When accepted, they will have access to a copy of the doctoral dissertation draft, the doctorate's curriculum vitae, the doctoral activity sheet (academic record) and the report model they must complete. In case of rejecting the invitation, the first substitute will be invited.

In the event that an expert requests the thesis document in physical format, the request will be transferred to the thesis directors or the doctoral candidate so they can submit it.

Within a maximum period of 30 days, external evaluators must submit the corresponding report. Once the evaluation reports have been issued, it can be consulted through the Software tool "Gestión de Tesis" by the doctorate student, directors, tutors and Academic Committee. If this period is not fulfilled, at the request of the CAPD, the Doctorate School may substitute the expert for the corresponding substitute.

2.- Upload of the final version after the external evaluation

2.1.- In the case that some of the external evaluators (experts) suggest changes in the thesis: justification of modifications made and upload of the definitive version

Documentation required:

  • PDF file of the final version of the thesis
  • Justification indicating the modifications made from the external evaluation
  • Report in PDF format indicating the modifications made from the external evaluation

Steps to follow:

What Who How
Upload the file with the final version of the thesis Doctoral candidate Students Intranet, "Gestión de Tesis" (Thesis Management), Evaluation Phase / Report changes in TD
Upload of the report confirming modifications made after the report of external evaluators in PDF format (optional) Doctoral candidate Students Intranet, "Gestión de Tesis" (Thesis Management), Evaluation Phase / Report changes in TD
Justification of the report confirming modifications made after the report of external evaluators in PDF format Doctoral candidate Students Intranet, "Gestión de Tesis" (Thesis Management), Evaluation Phase / Report changes in TD
Authorization/rejection of the Director to the changes in the thesis Director "Gestión de Tesis" (Thesis Management), Evaluation Phase / Authorization/rejection of the DTOR prior to the request of the deposit
Authorization/rejection of the CAPD to the changes in the thesis Coordinator "Gestión de Tesis" (Thesis Management), Evaluation Phase / Authorization/rejection of the CAPD prior to the request of the deposit

Detail:

Once the three external experts' reports have been received, the doctoral candidate can modify his draft according to the content of these reports.

The final version of the thesis should fulfil the UPV requirements about format and content.

Once the changes are completed, the doctoral student must upload the final version (version 2) of the thesis through the software tool "Gestión de Tesis", confirming the changes introduced and the motivation for them. In case of not making changes recommended by the external experts the student should also justify it.

Once the doctoral candidate has completed this step, the thesis director will be able to approve the changes, thus giving the approval to the definitive version of the thesis.

The CAPD will then check the changes presented and give approval to the final version of the thesis.

2.2.- When no expert suggests changes in the thesis: upload the final version

Documentation required:

  • PDF file of the final version of the thesis (version 2)

Steps to follow:

What Who How
Upload the file with the final version of the thesis Doctoral candidate Students Intranet, "Gestión de Tesis" (Thesis Management), Maintenance / Document Management
Authorization/rejection of the Director to the changes in the thesis Director "Gestión de Tesis" (Thesis Management), Evaluation Phase / Authorization/rejection of the DTOR prior to the request of the deposit
Authorization/rejection of the CAPD to the changes in the thesis Coordinator "Gestión de Tesis" (Thesis Management), Evaluation Phase / Authorization/rejection of the CAPD prior to the request of the deposit

Detail:

Once the three external experts’ reports have been received with no suggestions for changes, the doctoral student will load the final version of the thesis (version 2).

The final version of the thesis should fulfil the UPV requirements about format and content.

Once the doctoral candidate has completed this step, the thesis director will be able to approve the changes, thus giving the approval to the definitive version of the thesis.

The CAPD will then check the changes presented and give approval to the final version of the thesis.

3.- Request for the deposit of the thesis

Documentation required:

  • Thesis abstract in Spanish, Valencian and English
  • PDF file with the thesis summary in Spanish (if modified)
  • PDF file with the thesis index
  • In case of thesis by compendium of articles, PDF file with the authorization of the coauthors of the articles and renounces to submit them in other thesis
  • In case of requesting an embargo of 12 months or more, PDF file with the justification of the application

Steps to follow:

What Who How
To fill in the deposit application, including the abstracts in Spanish, Valencian and English Doctoral candidate Students Intranet, "Gestión de Tesis" (Thesis Management), Evaluation phase / Request for public display by doctoral student
In case of thesis by compendium of articles, upload the PDF file with the authorization of the coauthors Doctoral candidate Students Intranet, "Gestión de Tesis" (Thesis Management), Evaluation phase / Request for public display by doctoral student
In case of requesting an embargo of 12 months or more, upload the PDF file with the justification Doctoral candidate Students Intranet, "Gestión de Tesis" (Thesis Management), Evaluation phase / Request for public display by doctoral student
Upload the PDF file with the thesis index Doctoral candidate Students Intranet, "Gestión de Tesis" (Thesis Management), Evaluation phase / Request for public display by doctoral student
Payment of the deposit fee Doctoral candidate Students Intranet, "Gestión de Tesis" (Thesis Management), Evaluation phase / Request for public display by doctoral student
Acceptance of the deposit Escuela de Doctorado "Gestión de Tesis" (Thesis Management)

Detail:

The student may request the deposit of the thesis as soon as the CAPD gives the authorization to the changes in the thesis.

The deposit will be made through the software tool "Gestión de Tesis". The candidate must complete five tabs with personal information, information about the thesis, key words and summaries and files to attach.

Once completed, the student must request the deposit of the thesis, which will give him access to pay the administrative corresponding fee.

Once the payment is done, the Doctorate School will review the deposit and accept it or reject it (in case there is any deficiency to be corrected).

From the following day of the Doctorate School’s acceptance of the deposit, a period of 10 days of public exposition of the thesis begins. During this period the information provided by the doctoral student is published through the website of the Doctorate School and a communication is sent to the university community of UPV, so that doctors who consider it may present allegations.

4.- Proposal of the members of the tribunal (if not done before)

Required documentation:

  • Proposal of 6 members for the tribunal and their updated CVs (to be uploaded by the director or coordinator)

Pasos a seguir:

What Who How
Make the proposal of External Experts (Evaluators) of the thesis Director / Coordinator "Gestión de Tesis" (Thesis Management), Defence phase / Proposal of tribunal

Detail:

The thesis director, together with the doctoral student, may prepare an initial proposal of members of the defence tribunal of the thesis. As in the case of external evaluators, the initial proposal must be approved by the CAPD, which will make the formal proposal to the UPV Doctoral School for its study and designation. The proposal can be made in parallel to the proposal of external evaluators.

Together with the proposal, the complete and updated CV of the members must be uploaded. Also the justification of the affinity of the specialists with the subject of the doctoral thesis when nor evident. The CV of the members must necessarily include the research activity of the last five years at least. The Doctorate School will designate, from the proposed candidates, the tribunal and its substitute.

The proposal should meet the following requirements:

  • Three members, all of them doctors and with a recognized research experience, will compose the tribunal. Only one of them can be member of UPV (or institution collaborating with the doctoral programme). The rest should fulfil these requirements.
  • Just one of the external expert evaluators (who have acted in the previous step) may be member of the tribunal.
  • The proposal should specify the role of the President and the Secretary of the tribunal. The member acting as President should have directed at least one doctoral thesis.
  • The Director of the Thesis may not be part of the tribunal

Evaluation reports by external experts shall be available to members of the tribunal from the time of their appointment.

Once the designation has been approved, and once the deposit of the thesis has been accepted, the Doctorate School will invite the members to participate. If accepted, a copy of the final version of the doctoral thesis, the student’s curriculum vitae and activity sheet (academic record) and the reports of the external experts will be provided. In case of rejecting the invitation, the substitute will be invited.

In the event that a member of the tribunal requests the thesis document in physical format, the request will be transferred to the thesis directors or the doctoral candidate so they can submit it.

Instructions for the management of tribunals.

5.- Defense of the Doctoral Thesis

Steps to follow:

What Who How
Call of the defence President of the Tribunal "Gestión de Tesis" (Thesis Management)
Upload of the defence certificate (evaluation) Tribunal members "Gestión de Tesis" (Thesis Management)
Validation of the defence certificate Doctoral School "Gestión de Tesis" (Thesis Management)

Detail:

After the period of public exposition of the thesis, and once the three members of the tribunal have accepted, the president will be able to summon the defence, giving a date, time and place for it, always with at least 10 days before the act of defense. The director of the thesis and the Academic Commission of the doctoral program may support the president whit the logistic of the call (reservation of rooms, equipment, ...). The Doctorate School will contact the members of the tribunal to take care of the management of their visit to UPV.

The doctoral thesis will be evaluated in an act of defence which will take place in a public session. The defence will consist in the exposition and defence by the doctorate candidate of the thesis in front of the members of the tribunal.

After the defence of the thesis, the tribunal will give a grade according to this scale: Fail, pass, good and excellent (No apto, aprobado, notable y sobresaliente). The tribunal can also give the special recognition "Cum Laude" in case the grade is 'excellent', with the agreement of all their members in secret voting.

In addition, the court will evaluate the transversal competences acquired by the doctoral student in a scale from 0 to 10. The tribunal will also assess the proposal or not proposal of the thesis for the Extraordinary doctoral thesis awards.

Once the defence is concluded the Secretary of the tribunal will deliver the corresponding documentation to the Doctoral School to be validated.

After the validation by the Doctoral School, the new doctor will receive an email with instructions to proceed with the request of the degree of doctor.



ADDITIONAL INFORMATION ABOUT MENTIONS AND REFERENCES IN THE DEGREE

International Doctorate Mention and thesis under a international Co-Tutelle Agreement

Industrial Doctorate


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