Guide to the use of artificial intelligence services at the UPV

Intended for: UPV Staff.

What can I do?
Text-based writing, programming or translation.

Price:
Free of charge. Developed by and for the UPV.

Data protection:
Data protected and stored by the UPV.

Limitations:

• Does not read scanned PDFs
• Does not generate images
• Does not analyze or transcribe videos
• Does not convert text to speech or speech to text

Intended for: UPV Community.

What can I do?
Uses that cannot be performed by PoliGPT and complementary, such as copywriting, translations, reworking, imaging, programming and integration with Microsoft 365.

Price / license:
Included with active Microsoft 365 license at UPV.

Data protection:
Contractually protected data and not used for training.

Main capabilities:

• Read, summarize and extract data from PDFs
• Image generation and editing
• Reading, summarizing and obtaining data
• Agents with access to SharePoint

Functionalities

• Full integration with Microsoft 365 (Teams, SharePoint, OneDrive, etc.).
• Add Copilot to Visual Studio Code

Designed for simple tasks such as summaries, translations or general queries.

IA recommended:

• PoliGPT and Copilot: may contain personal or internal data.
• ChatGPT, Gemini, Claude: only with published information without personal or internal data.

Support for academic and daily work tasks. It allows you to write texts, program, organize information and generate documentation in an assisted way.

IA recommended:

• PoliGPT
• Microsoft Copilot

Data protection:

• Data protected by the UPV and by Microsoft 365 active license.

Use of artificial intelligence on own documents. It allows both working directly with the documents and making queries on their content.

IA recommended:

• Microsoft Copilot Microsoft 365: recommended for reading, summarizing and extracting data directly from Word, Excel or PDF documents within the Microsoft 365 environment. Allows direct access to SharePoint.
• ChatGPT / Gemini / Claude: only with published information without personal or internal data.

Functionalities:

• Read PDFs
• Summarize documents
• Extract data
• Consult documents via chat
• Responses based on uploaded files

Data protection:

Microsoft Copilot: Protected data. Not used for training.

Obtain descriptions or text information from images.

IA recommended:

• Copilot.
• ChatGPT / Gemini / Claude: only with published information without personal or internal data.

Generate images from text, mainly for creative or illustrative purposes.

IA recommended:

• Microsoft Copilot: allows you to generate and edit generated images.
• ChatGPT / DALL-E / Gemini: only with published information without personal or internal data.

Limitations:

• Limited generation according to the tool.

Generate audio or transcribe it and generate video.

IA recommended:

• ChatGPT / Gemini / ElevenLabs / Whisper: only with published information without personal or internal data.

Functionalities (limited):

• Transcribe video and audio
• Text-to-speech
• Voice to text

Oriented to developers and technical projects to incorporate AI capabilities in applications or services.

IA recommended:

• PoliGPT API only on internal UPV developments
• Microsoft 365: integration between Microsoft 365 services (Teams, SharePoint, OneDrive…)
• ChatGPT / Gemini / OpenAI API: integration via web or API (paid)

Data protection:

• PoliGPT’s API allows you to work with protected data within the institutional environment.
• Generic APIs should only be used with public information.