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Governing bodies

Collegial governing bodies

Article 14. Management Committee

The Management Committee of the Doctoral School is the highest collegial governing body of the school and is composed of the following members:

  1. Director of the School, who will act as president.
  2. Secretary of the School, who will act as secretary of the Management Committee.
  3. Coordinators of the doctoral programmes.
  4. Vice-rectors for the following areas:
    • Doctoral studies
    • Academic affairs
    • Research and technology transfer
    • Students
    • International relations
  5. If not the secretary, then the head of School administration and service staff of the school.
  6. Representatives of public or private partner organisations involved in the School doctoral programmes (following a proposal by the director) for a period of three years and a maximum of ten years.
  7. Five representatives of doctoral students, selected from and elected by each academic year.

Article 15. Functions of the Management Committee:

  1. Establish quality criteria and guidelines for the creation, modification, and closure of doctoral programmes at the UPV, and present these for approval by the Governing Council.
  2. Present proposals for the creation, modification, or closure of doctoral programmes on the committee’s own initiative, or as proposed by other UPV research units, in accordance with its statutes, and submit such proposals for approval by the governing council following a report by the academic committee.
  3. Establish the strategic lines of the Doctoral School, linked to the research strategy of the UPV and, where appropriate, linked to any partner organisations.
  4. Establish criteria and organise the development of the functions of the Doctoral School, ensuring that the school has sufficient management resources for its purposes.
  5. Ratify the composition of the doctoral programme academic committees following proposals from the research units responsible for the programme.
  6. Annually approve the scheduled training activities of the Doctoral School, as proposed by the director.
  7. Ensure compliance with the commitments made in the doctoral programme verification reports.
  8. Approve and implement the School budget.
  9. Put forward any proposals for the approval or amendment of regulations in the field of doctoral studies at the UPV to the Governing Council for approval (including possible amendments to these internal regulations).
  10. Approve any procedures and guidelines of good practices, conflict resolution, and other documents of a strategic nature affecting doctoral studies at the UPV.
  11. Ratify the agreements of the Standing Committee on delegated issues.
  12. Undertake any other such functions as determined by the UPV in connection with doctoral programmes.

Article 18. Management Committee Standing Committee

1. The ordinary functioning of the Management Committee of the Doctoral School will be handled by a standing committee formed of the following members:

  1. The director, who will act as president.
  2. The secretary, who will be the secretary of the standing committee.
  3. The vice-rectors responsible for the following areas:
    • Doctoral studies
    • Students
  4. Eight doctoral programme coordinators, appointed by the director, and representing various fields of knowledge from the university.
  5. The head of administration and service staff of the school, if not the secretary.
  6. A representative of public or private partner organisations who are represented on the school Management Committee (as proposed by the director).
  7. A representative of the doctoral students of the school for each academic course, as elected from among and by students on the Management Committee.

2. The functions of the Standing Committee are:

  1. Manage the facilities of the Doctoral School.
  2. Authorise the admission of doctoral theses for presentation or defence, assign external evaluators, and appoint board members (following proposals from the academic committee of the doctoral programme).
  3. Convene extraordinary thesis prizes and make award proposals.
  4. Process requests for limitations on the publication of a thesis for legally established reasons.
  5. Approve, where appropriate, proposals for recognition of training activities made by academic committees of doctoral programmes.
  6. Organise, manage, coordinate, and control research exchanges and placements of researchers in training with other centres and universities who have partnership agreements with the UPV.
  7. Prepare the annual offer of cross-curricular training activities.
  8. Present to the Management Committee for approval any proposals for model documents, best practice guidelines, circulars, or internal strategic guidelines.
  9. Approve the criteria and procedure for awarding scholarships or grants as organised by the Doctoral School.
  10. Prepare resolutions regarding matters to be adopted by the Management Committee.
  11. Report the contraction of any visiting professors linked to the Doctoral School.
  12. Any other matters as required by the school Management Committee or regarding doctoral regulations.

Article 24. Academic committee of the doctoral programme

1. The academic committee for each doctoral programme will consist of a minimum of five and a maximum of ten lecturers/researchers, in addition to the president or programme coordinator of the programme; and members will be chosen from among lecturers and researchers who are part of the programme (in accordance with Article 5, paragraph 3 of the regulations for doctoral studies at the UPV). All committee members must have at least six years of recognised research experience. In the event that any member holds a position in which recognised periods of research experience are not applicable, then that member must show comparable acknowledgements or recognition.

2. Members will be chosen from each of the research units involved in the doctoral programme, according to internal rules of procedure.

3. Representation of the research units in the academic committee of the programme will be proportional to the number of doctoral theses presented by each unit over the last five years prior to the committee’s constitution or renewal. The process of choosing the academic committee will be coordinated by the Doctoral School, after receiving proposals from participating research units. The academic committee will be ratified and appointed by the Doctoral School.

4. Academic committees will be renewed every four years. Academic committees may include a student representative from the programme – who may speak but cannot vote and must be elected from and by students in the programme.

5. The academic committee of each doctoral programme is the highest management level for each programme. In addition to quality control, the committee is responsible for defining and updating studies, as well as coordinating the training of each doctoral student – including monitoring the progress of student research and granting authorisation for the presentation of theses.

6. The academic committee of each doctoral programme will supervise and monitor doctoral students, as well as coordinate and supervise the programme. These tasks include:

  1. Accepting or refusing admission applications to the doctoral programme.
  2. Deciding requests for conversion to part-time study or extensions for submission of theses made by doctoral candidates (following a report from the thesis director).
  3. Authorising temporary interruptions in a doctoral programme (following a report from the thesis director) in accordance with regulations.
  4. Assigning tutors to doctoral students admitted to a doctoral programme.
  5. Assigning a director(s) of a doctoral thesis, within six months of student admission, and approving any changes in the direction of theses.
  6. Ensuring that assigned tutors and directors have accredited research experience.
  7. Proposing to the rector the appointment of the programme coordinator from among eligible members.
  8. Evaluating and proposing the recognition of training activities undertaken within the doctoral programme.
  9. Evaluating annual research plans and the documents describing doctoral student activities, together with the reports of tutors and thesis directors.
  10. Proposing external evaluators for programme theses.
  11. Proposing members of thesis tribunals.
  12. Authorising the presentation of theses for public display.
  13. Authorising the submission of theses for public presentation (or ‘defence’).
  14. Preparing an annual programme management report as required under the system of internal quality assurance for degrees and doctoral programmes.
  15. Coordinating requests for public or private support for the programme, its students and lecturers/researchers, aimed at facilitating the funding of grants/contracts, mobility, internationalisation, and excellence.
  16. Coordinating the establishment of specific programme agreements with other institutions and agencies.
  17. Any other function that may be assigned by the Management Committee or its standing committee.

Individual office-holders

Article 26. Director

1. The director of the Doctoral School must have at least three periods of recognised research activity linked to the UPV. If the director holds a position in which recognised periods of research experience are not applicable, then the director must have demonstrated comparable acknowledgements or recognition.

2. The director is responsible for the management, representation, and administration of the Doctoral School. The appointment and dismissal of the director is the responsibility of the rector.

4. The functions of the director include:

  1. Leading, encouraging, organising, managing, coordinating, and supervising the activities of the Doctoral School in accordance with the strategy indicated by the Management Committee.
  2. Managing the people and material resources allocated to the Doctoral School.
  3. Encouraging increased quality of doctoral training at the UPV and excellence in research activity, as well as internationalisation of the school and doctoral programmes.
  4. Ensuring compliance with the mission, objectives, and functions of the Doctoral School.
  5. Calling and chairing the Management Committee, as well as developing its proposals and implementing its agreements.
  6. Calling and chairing the Standing Committee of the Management Committee, as well as developing its proposals and implementing its agreements.
  7. Proposing to the rector the appointment and removal of doctoral programme coordinators (in accordance with Article 7 of the regulations for doctoral studies at the UPV) and the School secretary.
  8. Proposing to the Management Committee, before the start of each academic year, the school programme of activities, and preparing a report on course activities once the year is finished.
  9. Reporting to the Management Committee of the Doctoral School at least annually and whenever requested.
  10. Implementing the agreements of the governing bodies of the UPV in the areas of the Doctoral School.
  11. Representing the senior authority of the centre in terms of scope and competences: exercising leadership and initiative, as well as inspecting school services and monitoring compliance with the obligations of staff. In addition, the director is responsible for controlling budgeted spending and making appropriate proposals for recruitment. All of the above must be achieved in accordance with current legislation, and within the terms established by the governing bodies of the UPV.

Article 27. The secretary

1. The Doctoral School of the UPV will have a secretary appointed by the rector from among staff employed in the School (following a proposal from the director). The secretary can be relieved of the post following a decision by the rector (following a proposal from the director) or may resign. The secretary will also be relieved of the post when the director who made the appointment resigns. In the last two cases, the secretary will continue in office until a successor is appointed.

2. The secretary has the following responsibilities:

  1. Drafting and filing the minutes of the collegial governing bodies of the Doctoral School.
  2. Receiving and filing copies of the qualifications and other documents necessary for the assessment of individuals being trained at the Doctoral School.
  3. Issuing the documents and certificates of the minutes of the agreements of the governing bodies of the Doctoral School and certifying as secretary any official documentation.
  4. Monitoring the announcement of agreements and resolutions made by the governing bodies of the Doctoral School.

Article 28. Doctoral programme coordinator

1. The coordinator of each doctoral programme will be responsible for programme management.

2. The coordinator shall be appointed and removed by the rector following a proposal from the academic committee (following ratification by the Doctoral School). Any joint programmes with other institutions will be managed according to the provisions of signed cooperation agreements. The coordinator must be a relevant researcher who has directed at least two doctoral theses and completed two periods of recognised research activity.

3. The functions of the doctoral programme coordinator are:

  1. Calling and chairing the academic programme committee.
  2. Implementing the agreements of the academic committee, and ensuring compliance with the objectives and research lines indicated in the programme.
  3. Coordinating the resources of the doctoral programme and participating in calls for grants or similar with the agreement of the academic committee.
  4. Proposing to the programme academic committee the criteria and requirements for admission.
  5. Ensuring, in collaboration with the academic committee, the correct academic development of the programme in all matters relating to quality, internationalisation, and compliance with the criteria of excellence.
  6. Cooperating when required with the Doctoral School and its governing bodies in the organisation and development of actions for doctoral training.

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