Collegial governing bodies
Article 14. Management Committee
The Management Committee of the Doctoral School is the highest collegial
governing body of the school and is composed of the following members:
Director of the School, who will act as president.
Secretary of the School, who will act as secretary of the Management Committee.
Coordinators of the doctoral programmes.
Vice-rectors for the following areas:
Research and technology transfer
If not the secretary, then the head of School administration and service staff
of the school.
Representatives of public or private partner organisations involved in the
School doctoral programmes (following a proposal by the director) for a period
of three years and a maximum of ten years.
Five representatives of doctoral students, selected from and elected by each
Article 15. Functions of the Management Committee:
Establish quality criteria and guidelines for the creation, modification, and
closure of doctoral programmes at the UPV, and present these for approval by
the Governing Council.
Present proposals for the creation, modification, or closure of doctoral
programmes on the committee’s own initiative, or as proposed by other UPV
research units, in accordance with its statutes, and submit such proposals for
approval by the governing council following a report by the academic committee.
Establish the strategic lines of the Doctoral School, linked to the research
strategy of the UPV and, where appropriate, linked to any partner
Establish criteria and organise the development of the functions of the
Doctoral School, ensuring that the school has sufficient management resources
for its purposes.
Ratify the composition of the doctoral programme academic committees following
proposals from the research units responsible for the programme.
Annually approve the scheduled training activities of the Doctoral School, as
proposed by the director.
Ensure compliance with the commitments made in the doctoral programme
Approve and implement the School budget.
Put forward any proposals for the approval or amendment of regulations in the
field of doctoral studies at the UPV to the Governing Council for approval
(including possible amendments to these internal regulations).
Approve any procedures and guidelines of good practices, conflict resolution,
and other documents of a strategic nature affecting doctoral studies at the
Ratify the agreements of the Standing Committee on delegated issues.
Undertake any other such functions as determined by the UPV in connection with
Article 18. Management Committee Standing
1. The ordinary functioning of the Management Committee of the Doctoral School
will be handled by a standing committee formed of the following members:
The director, who will act as president.
The secretary, who will be the secretary of the standing committee.
The vice-rectors responsible for the following areas:
Eight doctoral programme coordinators, appointed by the director, and
representing various fields of knowledge from the university.
The head of administration and service staff of the school, if not the
A representative of public or private partner organisations who are
represented on the school Management Committee (as proposed by the director).
A representative of the doctoral students of the school for each academic
course, as elected from among and by students on the Management Committee.
2. The functions of the Standing Committee are:
Manage the facilities of the Doctoral School.
Authorise the admission of doctoral theses for presentation or defence, assign
external evaluators, and appoint board members (following proposals from the
academic committee of the doctoral programme).
Convene extraordinary thesis prizes and make award proposals.
Process requests for limitations on the publication of a thesis for legally
Approve, where appropriate, proposals for recognition of training activities
made by academic committees of doctoral programmes.
Organise, manage, coordinate, and control research exchanges and placements of
researchers in training with other centres and universities who have
partnership agreements with the UPV.
Prepare the annual offer of cross-curricular training activities.
Present to the Management Committee for approval any proposals for model
documents, best practice guidelines, circulars, or internal strategic
Approve the criteria and procedure for awarding scholarships or grants as
organised by the Doctoral School.
Prepare resolutions regarding matters to be adopted by the Management
Report the contraction of any visiting professors linked to the Doctoral
Any other matters as required by the school Management Committee or regarding
Article 24. Academic committee of the
1. The academic committee for each doctoral programme will consist of a
minimum of five and a maximum of ten lecturers/researchers, in addition to the
president or programme coordinator of the programme; and members will be
chosen from among lecturers and researchers who are part of the programme (in
accordance with Article 5, paragraph 3 of the regulations for doctoral studies
at the UPV). All committee members must have at least six years of recognised
research experience. In the event that any member holds a position in which
recognised periods of research experience are not applicable, then that member
must show comparable acknowledgements or recognition.
2. Members will be chosen from each of the research units involved in the
doctoral programme, according to internal rules of procedure.
3. Representation of the research units in the academic committee of the
programme will be proportional to the number of doctoral theses presented by
each unit over the last five years prior to the committee’s constitution or
renewal. The process of choosing the academic committee will be coordinated by
the Doctoral School, after receiving proposals from participating research
units. The academic committee will be ratified and appointed by the Doctoral
4. Academic committees will be renewed every four years. Academic committees
may include a student representative from the programme – who may speak but
cannot vote and must be elected from and by students in the programme.
5. The academic committee of each doctoral programme is the highest management
level for each programme. In addition to quality control, the committee is
responsible for defining and updating studies, as well as coordinating the
training of each doctoral student – including monitoring the progress of
student research and granting authorisation for the presentation of theses.
6. The academic committee of each doctoral programme will supervise and
monitor doctoral students, as well as coordinate and supervise the programme.
These tasks include:
Accepting or refusing admission applications to the doctoral programme.
Deciding requests for conversion to part-time study or extensions for
submission of theses made by doctoral candidates (following a report from the
Authorising temporary interruptions in a doctoral programme (following a
report from the thesis director) in accordance with regulations.
Assigning tutors to doctoral students admitted to a doctoral programme.
Assigning a director(s) of a doctoral thesis, within six months of student
admission, and approving any changes in the direction of theses.
Ensuring that assigned tutors and directors have accredited research
Proposing to the rector the appointment of the programme coordinator from
among eligible members.
Evaluating and proposing the recognition of training activities undertaken
within the doctoral programme.
Evaluating annual research plans and the documents describing doctoral student
activities, together with the reports of tutors and thesis directors.
Proposing external evaluators for programme theses.
Proposing members of thesis tribunals.
Authorising the presentation of theses for public display.
Authorising the submission of theses for public presentation (or ‘defence’).
Preparing an annual programme management report as required under the system
of internal quality assurance for degrees and doctoral programmes.
Coordinating requests for public or private support for the programme, its
students and lecturers/researchers, aimed at facilitating the funding of
grants/contracts, mobility, internationalisation, and excellence.
Coordinating the establishment of specific programme agreements with other
institutions and agencies.
Any other function that may be assigned by the Management Committee or its
Article 26. Director
1. The director of the Doctoral School must have at least three periods of
recognised research activity linked to the UPV. If the director holds a
position in which recognised periods of research experience are not
applicable, then the director must have demonstrated comparable
acknowledgements or recognition.
2. The director is responsible for the management, representation, and
administration of the Doctoral School. The appointment and dismissal of the
director is the responsibility of the rector.
4. The functions of the director include:
Leading, encouraging, organising, managing, coordinating, and supervising the
activities of the Doctoral School in accordance with the strategy indicated by
the Management Committee.
Managing the people and material resources allocated to the Doctoral School.
Encouraging increased quality of doctoral training at the UPV and excellence
in research activity, as well as internationalisation of the school and
Ensuring compliance with the mission, objectives, and functions of the
Calling and chairing the Management Committee, as well as developing its
proposals and implementing its agreements.
Calling and chairing the Standing Committee of the Management Committee, as
well as developing its proposals and implementing its agreements.
Proposing to the rector the appointment and removal of doctoral programme
coordinators (in accordance with Article 7 of the regulations for doctoral
studies at the UPV) and the School secretary.
Proposing to the Management Committee, before the start of each academic year,
the school programme of activities, and preparing a report on course
activities once the year is finished.
Reporting to the Management Committee of the Doctoral School at least annually
and whenever requested.
Implementing the agreements of the governing bodies of the UPV in the areas of
the Doctoral School.
Representing the senior authority of the centre in terms of scope and
competences: exercising leadership and initiative, as well as inspecting
school services and monitoring compliance with the obligations of staff. In
addition, the director is responsible for controlling budgeted spending and
making appropriate proposals for recruitment. All of the above must be
achieved in accordance with current legislation, and within the terms
established by the governing bodies of the UPV.
Article 27. The secretary
1. The Doctoral School of the UPV will have a secretary appointed by the
rector from among staff employed in the School (following a proposal from the
director). The secretary can be relieved of the post following a decision by
the rector (following a proposal from the director) or may resign. The
secretary will also be relieved of the post when the director who made the
appointment resigns. In the last two cases, the secretary will continue in
office until a successor is appointed.
2. The secretary has the following responsibilities:
Drafting and filing the minutes of the collegial governing bodies of the
Receiving and filing copies of the qualifications and other documents
necessary for the assessment of individuals being trained at the Doctoral
Issuing the documents and certificates of the minutes of the agreements of the
governing bodies of the Doctoral School and certifying as secretary any
Monitoring the announcement of agreements and resolutions made by the
governing bodies of the Doctoral School.
Article 28. Doctoral programme coordinator
1. The coordinator of each doctoral programme will be responsible for
2. The coordinator shall be appointed and removed by the rector following a
proposal from the academic committee (following ratification by the Doctoral
School). Any joint programmes with other institutions will be managed
according to the provisions of signed cooperation agreements. The coordinator
must be a relevant researcher who has directed at least two doctoral theses
and completed two periods of recognised research activity.
3. The functions of the doctoral programme coordinator are:
Calling and chairing the academic programme committee.
Implementing the agreements of the academic committee, and ensuring compliance
with the objectives and research lines indicated in the programme.
Coordinating the resources of the doctoral programme and participating in
calls for grants or similar with the agreement of the academic committee.
Proposing to the programme academic committee the criteria and requirements
Ensuring, in collaboration with the academic committee, the correct academic
development of the programme in all matters relating to quality,
internationalisation, and compliance with the criteria of excellence.
Cooperating when required with the Doctoral School and its governing bodies in
the organisation and development of actions for doctoral training.