All printed documents and audiovisual material acquired by UPV Departments and Entities must pass through the Cataloguing Unit of the UPV Library and Scientific Documentation Service. In this way, two objectives are achieved:

• To catalogue the documents in order to locate them through Polibuscador.

• Validate the invoice to be paid by the Financial Services.

Below is the procedure to follow depending on the campus from which the documents are acquired:

• Vera Campus

• Gandía and Alcoy Campuses

Procedure for the Vera Campus:

1. Create a poli[Sol·licita] indicating in the field "Asunto" the Department or Entity and the location of the documents (school, research group, etc.). In addition, the original PDF of the invoice (not scanned) must be included as an attachment. Please note that:

   • The documents to be cataloged must match exactly those on the invoice.

   • The invoice must state the UPV Department or Entity to which the charge is made and include the University's VAT number.

2. Deliver to the Cataloguing Unit (1st floor of the Central Library) all the documents that appear on the invoice. It is recommended that the delivery be made from Monday to Friday from 8:30 am to 2:30 pm. The documents will be deposited at the Cataloguing Unit until notification is received that they can be picked up.

3. If the information on the invoice is correct and corresponds to the documents delivered, the Cataloging Unit will send a notification validating the invoice. To process the payment of the invoice where applicable, this notification must be included as an attachment.

4. Once the cataloging is completed, the Cataloging Unit will send a notice indicating that the documents can be picked up at the Cataloging Unit. It is recommended come from Monday to Friday from 8:30 am to 2:30 pm.

Procedure for the Gandía and Alcoy campuses:

1. Create a poli[Sol·licita] indicating in the field "Asunto" the Department or Entity and the location of the documents (school, research group, etc.). In addition, the following must be included as an attatchment:

   • The original PDF of the invoice (not scanned).Please note that:

     • The copies to be cataloged must match exactly those on the invoice.

     • The invoice must state the UPV Department or Entity to which the charge is made and include the University's CIF number.

   • Several scanned pages in PDF for each document to be catalogued where relevant bibliographic information appears: title page (page where the title appears), back cover (back of the cover where the ISBN, publisher, etc. appear) and table of contents. In addition, the number of pages, height in centimeters and any material accompanying the document should be indicated.

2. Deliver to the campus library all documents listed on the invoice. The campus library staff will verify that the invoice has the necessary information and will check that it corresponds to the documents. The documents will be deposited in the campus library until notified that they can be picked up.

3. If the information on the invoice is correct and corresponds to the documents delivered, the Cataloging Unit will send a notification validating the invoice. To process the payment of the invoice where applicable, this notification must be included as an attachment.

4. Once the cataloging is completed, the campus library will send a notice indicating that the documents can be picked up at the campus library.